Page 17 - Jamaica Post Office Guide 1938

INLAND MAILS: OFFICIAL CORRESPONDENCE. 15

Rules regarding Franking of Official Correspondence.
1. The envelope or cover of the official letter or other packet may be “ franked” under
authority of His Excellency the Governor in either of the following ways—(a) By the
impression of an appr, ved official frank stamp; (b) by the signature and official designa­
tion of the Head of the Department, or other duly authorised officer or functionary on
the lower left hand corner of the envelope or cover. The envelope or cover must be
superscribed with the words “ On His Majesty’s Service.”
2. The envelope or cover must be addressed to the head of the department or to a
public officer or functionary who is entitled by the authority of His Excellency the
Governor to receive official correspondence free of charge for postage.
3. No public officer will be permitted to make use of any stamp for franking letters
or to frank letters without the authority of the Governor.
4. Heads of Departments and all postmasters must exercise vigilance to prevent any abuse
of the franking privilege, and any evasion or attempt to abuse the privilege, and any de­
parture from the rules must be reported, with full particulars, to the Colonial Secretary or to
the Postmaster for Jamaica.
5. The franking of envelopes, etc., either by means of the franking stamp or by signature,
is strictly forbidden, unless the envelopes contain at the time of franking the official cor­
respondence or matter to be transmitted through the post, subject to the following
exception, namely—
That any written or printed matter properly issued in a franked envelope or covering
for circulation among members of a board or any body of individuals, and for ultimate
return to the office of issue, may be passed from one member of such board or body to
another in an envelope or covering provided for the purpose and duly franked in advance
by a duly authorised officer.
N.B.—All registered letters, posted by the public and not franked as above described
addressed to the officials named above in both lists A and B, must be prepaid with the
registration fee of two pence, with the exception of registered letters addressed to the Manager
of the Covernment Savings Bank, Collectors and Assistant Collectors of Taxes, and Chair­
man, Banana Industry Aid Board which are wholly postage free.